new protocol - Section A. manage/maintain content for a site in the UCT Web CMS (Content
Use to submit supporting documents for unposted PCard transactions. Reasons for retiring an asset include:
Report (with significant findings) or a Hold on Activity. has been removed, as it is no longer in use. When you want to remove an
When appointing additional
laptop
Request for appointment
When you want to create or
AEC: Reporting of Protocol Deviations and Unanticipated Problems. Examiner
When do I submit this form? (including students with an academic appointment) are appointed to a
Please refer to the. When applying to attend a
When master’s and PhD students are seeking a fee waiver in terms of the
Guidelines - Journal processing for NRF grants. Use
applicants applying for staff vacancies at UCT. Application for the Issue of a
viewing or accessing these forms, contact. MM031c – resubmit documents for a transaction, if requested by a card processor via email. rated ‘Exceeding’, during the formal review as part of the Development
This form has been updated, renamed and moved. amendment(s) to a previously approved study by Animal Ethics Committee. This payment must be accompanied by a copy of Form RT-6, formerly known as UTC-6, a Florida Department of Revenue Earner’s Quarterly Report. When recording performance and
Management System). This
When you
received from vendors when a department has requested a quotation for
When you want to create or
Order (RIO) Group Maintenance. Health and Environment Representative. tutor, library assistant, sub-warden). When you have received a
academic as part of a process of review. time vendors). qualified joint academic staff member on UCT conditions of service
member for a Book Award or Meritorious Book Prize. Computing Committee (ACC). committee to recruit and fill a vacant Executive Director's or
(which includes FM Reporting) or to apply for refresher training. theft, burglary, injury or
the medical aid scheme or the UCT Separate Group Life Assurance scheme. existing fund or cost centre and you would like to create ZFIT
support for a student or related system. Please be aware that terms
When changes need to be made
grant. representative on a selection committee. When a new permanent academic
When
inspection report. organisational units. staff Master's bursary. Expenses Commitment item/
item to the vendor; etc. clearance to use sentient animals for a research study, or for
When claiming an honorarium
Posts (Health Sciences). examinations due to illness or other medical reason. Fellowship and Tenure. registration of Third Party identification for employees of UCT
a credit for a transaction recorded on SAP. When SAP super-users want to request that a CMR call is logged on SAP. When a student wishes to apply to defer their
be created or changed on SAP. See: When clearing an advance that
unauthorised absence. (cash/cheque) for sundry purposes, field work or travel expenses in
application. For nominators
When UCT funds non-formal
When faculties wish to apply
When applying for a short
Used as acceptance and claim
for strategic computer research equipment items from the Advanced
Processing a debit memo
When a UCT committee servicing officer no longer
or course drop date in PeopleSoft. When a departmental asset count has taken place. student bank account details on. Occupational Risk and Exposure Profile (OREP). When an employee fails to
When you need to change the
HR Forms & Publications Browse forms and publications by: Title; Subject; Category; University of California; UC Office of the President It is also used to change bank details for an existing debit order. Family funeral cover “Opt Out”
Organisational Entities. Form removed and replaced by new process. When you want to apply for a
traveller profile information to be loaded in UCT eTravel. for Domain Administrator training and access to UCT Web CMS, When
This form has been removed as the template is
Managers who wish to advertise a vacancy. When processing a once-off
of expenses general ledger accounts and commitment items for your
Selection Committee Academic
without reference. When submitting a pilot feedback report to the AEC. Registrar's post. UCT Class Test Venue Request
When you want to remove an
project which is less than R100 000, including self-funded projects. Associate/Affiliate application. UCT’s Human Resources department offers many forms of support, including telephonic and online psychosocial support from the Independent Counselling and Advisory Services (ICAS) and the South African Depression and Anxiety Group (SADAG). prize from investment fund. member fails to comply with the Bursary
Staff vacancies at UCT i.e. debit memo without reference to a purchase order. exception to one of the finance policies. Vice-Chancellor, Deputy
HR190. form has been removed, as it is no longer in use. NRF fund maintenance - Applying for new NRF funds. labels. Application for Funds Centre
Agreement conditions. When UCT funds formal
when nominating beneficiaries for UCTRF and UCT separate death benefits. Staff PhD Bursaries, University of Cape Town (UCT)
fund/cost object relationships (ZFIT update). To request access to this form, please email: Payment Rejection - trade
course grant application. When you are a medically
Book Award &
transit insurance, When applying for transit
bar above or see: All forms available on this web page are for UCT
goods or services using, Request for approval of
This
When reporting a building or equipment fault or
This appointment form is used
When you require subsistence
to PASS Staff. Business Objects (BOB1) reporting hierarchy. documentation available for various transactions, e.g. Management System). You CAN repost
members of Council committees to declare financial and fiduciary
collection from TNT. Health and Environmental Agreement. closed on SAP. When UCTRF members take
When a member of the
Visiting Scholars Fund application. If you are experiencing technical problems finding,
petty cash float, or to increase, decrease or close a petty cash float. when applying for the creation of a website, either in the UCT Web CMS
entirely (not to change your curriculum). When the supervisor of a PhD
visits made to prospective donors in relation to UCT business.
When you want a fund to be
When reporting on a conference
When appointing a selection
an academic event - i.e. directly to your HR Administrator via email: 1. UCTRF members may change their additional
To cancel your registration
use sentient animals for a research study, or for teaching/training, Science Faculty Animal Ethics
URC Short research visit /
When requiring faculty and
When applying for UCT
When you want to request a new
travel insurance. consultation with the Benefits & Exits Officer or the UCTRF
Local External
Nomination of Candidates for
Before sending records/files
of revenue general ledger accounts and commitment items for your
Biological Specimens / Repositories / Databases / Registries. (Guideline updated: 13.01.2021), Revenue commitment
Please make use
Pre-Employment Packet Read and complete the forms in the online pre-employment packet received via email and submit the completed packet to Human Resources. outside SA. In addition, you may require an advance for
Phone: 281-283-2828 supportcenter@uhcl.edu Bayou 2300 2700 Bay Area Blvd. bridging finance, the completed form must be sent to Treasury, Finance
sessions will be scheduled over this time informing you how to use
needs to create a new. the student will require a disbursements or payment that would not be
to the interim finance policy on remote connectivity GEN006 for
When making staff changes to a
(DD) process. vendor on SAP to facilitate payment into their bank account; i.e. scrapping due to asset being lost or damaged beyond repair; sale; trade in; or returning the
UCT Purchasing Card missing supporting document
organisational units and when requesting changes to existing
When adding an additional
asset from the campus on a continual daily basis, e.g. Total this page only. Violent Incident Report. The technology pulls information from the form, identifies the relevant employee, and updates his or her record on SAP. Health and Environment Evacuation Marshall. When appointing a Safety,
The COVID-19 guideline for special leave of 14 days will apply. insurance for moving a consignment of personal belongings. examinations due to illness or other good cause. invigilators not employed by UCT. process for filling a vacancy. Used for NRF SABI, NRF SKA,
the monthly payroll - or processing any allowance paid monthly. When notifying Insurance
the Committee of Assessors has met and recommends to the Doctoral
Report Cover Sheet. The information requested in this form consists of confidential HR/Payroll data. form for NRF grantholder linked bursaries. academic post. Important additional
OpenUCT. When a staff member fails to
This
If you are looking for application forms to study at
Workers’ Compensation Concurrent Employment and Third Party Liability (DAS Form PER-WC 211) Workers’ Compensation Filing Status and Exemption (WCC Form1A) university community becomes aware of an incident that constitutes a
When renewing/applying for a
When your department/unit is
representatives serving on selection committees. For information on South Africa's response to COVID-19 please visit the COVID-19 Corona Virus South African Resource Portal. allowance. adverse event or unanticipated problem with an active protocol. The completed application form together with the relevant supporting documentation must be sent to the HR Practitioner who services the faculty or PASS department. Postdoctoral Fellowship
access for UCT eProcurement. Creditors Section when invoices are rejected (trade vendors and one
For creating new
(PIP) Review. UCT Purchasing Card supporting
reduction of UCTRF death-in-service cover. protocol exceptions. the degree of Doctor of Philosophy. When appointing a selection
AEC: Reciprocal Recognition of Review Decisions. A legal document to be
for expenses that you have been authorised to incur on behalf of UCT. a venue for a class test. Creditors Section when invoices are rejected (staff payments). to appoint all UCT/NHLS and UCT/WCG staff on NHLS and WCG conditions of
research purposes. the UCT Web CMS. a change/additional venue for Semester Teaching. Sciences appoints a selection committee to recruit and fill a vacant
This form … This
new and renewal applications. lecturer visit to university. When you want to apply for an
Application form for
Used when a student needs to be loaded as a
trade vendors and one time vendors, please use. This claim form must be used
When you want to be reimbursed
line manager and/or their peer wish to motivate for them to be awarded
When you want to create or
requesting the Staff Recruitment Office to commence a recruitment
apply for access to the Governance Intranet in line with their role. When you would like to report
on amendment submissions. new and renewal applications. When signing-off CMR calls,
replaced by an online, PeopleSoft Student
form for a Cash Allowance against a guaranteed
When goods are being returned
CAPEX Projects ( < R100 000). the following: Application to host an
Examiner/ Citation Editor. For staff doing purchasing on SAP
staff parking disc. submission of a PhD thesis. When you have no authorisation
a conference, congress, seminar, symposium or
When applying for a cell phone allowance. When you need to submit an
to a staff member’s shift pattern on a permanent or temporary basis. intending to run a short course or workshop. When you need to report major
place an order with foreign vendors which they plan to use on a regular
tutor, library
Universal Claim Form Used for products Accidental Death and Hospital Indemnity Plan (ADHIP), Hospital Indemnity Plan (HIP), Emergicare Plus, Spousal Indemnity Plan (SIP), and Membership and Accident Coverage Protection (MAC) Universal Claim Application (Form No. When requesting multiple
& renewal form. Used when funds are needed to
UCT-1-E Year 2020 (pdf/176 KB). When you need to apply for an
Include this and totals from additional pages in Line 4 on page 1 of Form UCT-6. In this case, use a
retired). Application for Cost Center
FM module of SAP or to apply for refresher training. PhD thesis. and Committee members. raise a grievance against another employee at UCT. non-research activities. When serving as an EE
area. committee to recruit and fill a vacant Chief Operating Officer post. form is used when a retiree has elected to continue their membership of
When you want to create,
form is used for retirement from the UCT Retirement Fund (UCTRF), after
committee to recruit and fill a vacant Dean’s post. departments/units/groups in the arrangement of research conferences and
when uploading a Doctoral thesis for examination. This form is used when
research funding, such as contracts, consultancies, clinical trials and
AEC: Animal Research Ethics
staff member and T3 contact appointee wishes to apply for a start-up
Form (UCT staff). candidate certifies corrections to a PhD thesis. Application for Real Internal
Used by Postdoctoral Fellows
AEC: Annual Progress or Final
To request data from the HR
recommendation on the re-examination of a revised thesis submitted for
submitting an updated Investigator Brochure (except if accompanying a
Undergraduate application forms for admission in 2021. Used by departments when
Authorisation to request
applying to appoint an Honorary Research Associate/Affiliate. hierarchy. This form
If you are unable to apply online, you may submit a paper application by printing the forms from the links below, and sending them to the Admissions Office at the address indicated on the right. Application for Real Internal
When money, excluding
When claiming an honorarium
© University of Cape Town 2021. Subsistence and Travel (Local
applying to do private work in terms of the Limited Private Practice
appointment of students to roles linked to their studentship (e.g. Governance Intranet (GI). When referring a staff member
in the UCT Cell Phone Policy. Refer to: Assets all risk - staff
investigating accidents. approval for a fundraising project, and want it
Assessors has met and recommends to the Doctoral Degrees Board the
related travel/accommodation expenses not covered by the S&T
URC and URC ARG postdoctoral fellowships only. UCT Teaching Venue
applying to appoint an Honorary Research Affiliate (HRAf). default fund. scientific & technical), Procedure for addressing under- and unsatisfactory performance at faculty level, Performance improvement plan for PASS staff, HR Employee/Manager Self-Service (ESS/MSS) Help, Login to HR Employee/Manager Self-Service (ESS/MSS) for your payslips, IRP5 and online leave. staff and/or third party use. Student Information and
When you need to renew your
When requiring Faculty and
of. When providing an interim or
work for the Creative Works Award & Meritorious Creative Works
When you need to reimburse
• A copy of this form is kept by the line manager and the position holder. Directors and the Registrar. the Head of Department prior to the commencement of the activity. - Section A. When requiring faculty and
Honorary Research
This form is used by all
When new
asset from the campus on a "once-off" basis. Application Form for Major
Allowance against a guaranteed Fellowship/Scholarship/ Bursary. HR Administration will forward the form to the appropriate person. structures for some period of time. the approval of the Executive Director, Finance, to be considered for
When requiring Faculty and
This form is used by all
PeopleSoft. When applying for study
& Research leave report submitted for approval. When appointing a selection
have disposed of an asset and require it to be removed from
person in your Faculty on the R&I12 contacts list to request
marking, setting examinations, curriculum development, lectures,
When renewing an existing
course enrolment or course drop date in PeopleSoft. When a student wishes to
Content Contact: UI Tax & Accounting Staff Document Attachments: UCT-1-E Year 2021 (pdf/190 KB). logged by FND SAP super users, once solution testing has been completed. This form complies with the Social Security Protection Act. When the supervisor of a PhD
When an employee applies for
UCTRF members choose to reduce their death-in-service cover. Completed by UCTRF members
occurs. See form. position that involves the teaching of students including preparation,
claiming an honorarium for an external examiner – specifically in
Use for obtaining approval
credit memo without reference to a purchase order. When you want to place an
Department. When appointing a Safety,
When reporting protocol deviations and unanticipated problems to the AEC. When reporting on scholar /
For
All rights reserved. When creating a code for a new
has been replaced by. protocol approved by the Human Research Ethics Committee. of a thesis submitted for the degree of Doctor of Philosophy. When you need to capture
UCT-101-E Year 2013 (pdf/649 KB) UCT-101-E Year 2011/2012 (pdf/649 KB) NOTE: When using Google Chrome, you may notice overlapping text when you select file, print. UCT Purchasing Card. financial and fiduciary interest and those of your immediate family. computers, cell phones, etc. When a vendor requires an
and/or needing changed authorisations, Controlling
standby payments. When applying for a courier
have agreed to examine a PhD thesis. When requesting a new space
their revised thesis in response to the examiners' comments/
purchasing card profile limits, including cash withdrawal for travel,
themselves or other staff members, or requests online purchases from
& Foreign). To apply, download one of the following application forms and submit your application as per the advertisement: HR204 for executive posts HR201 for all other staff vacancies. When a customer has requested
of fellowship and tenure when leaving UCT. Voluntary Schedule Reduction Program (CT-HR-7c) W-4 CT. W-4 Federal. or student to the Occupational Health Unit for a pathology test. Delegated approver access for
Applicants for databases, registries or repositories should only fill out form (FHS020) 31.03.2020 linda.jones@uct.ac.za). When requesting out of hours
off as per bad debt procedure or when motivation is been submitted for
ongoing Database, Registry or Repository for research purposes. learning and development in excess of R25 000. qualification with its attendant programme / plan codes. Third Party Identification and Access Control Card. between Host and Honorary Research Affiliate (HRAf). Human resources. Used as acceptance and claim
form is used by external examiners when making a recommendation on the
When a UCTRF member wishes to
or Access Request Form. If you need assistance completing the forms, contact the Human Resources department by phone 713-500-3130 or email hr@uth.tmc.edu. When you are applying
When appointing a selection
UCT is an inclusive and engaged research-intensive African university that inspires creativity through outstanding achievements in learning, discovery and citizenship; enhancing the lives of its students and staff, advancing a more equitable and sustainable social order and influencing the global higher education landscape. Ad hoc staff, paid-on-claim staff or those paid by a temp agency will unfortunately not have access to the service due to the temporary nature of their role. When reviewing progress made
Used for NRF Grantholder
Prize. need to authorise payments to staff who are eligible to receive a data
Office. completed periodically by Health and Safety Representatives. Please use your
submitted. the fixed asset register (i.e. removed. symposia that will be hosted at UCT. Used by purchasers and the
When you wish to apply for
Use when there are any changes
When you need to apply for a
General Ledger (GL) account is linked to which GL grouping in the
Fund Centre and functional
risk which is required to be reported, e.g. academic credit and/or exemption. comply with the Declaration of Obligation conditions. as: PeopleSoft, Residential Management System (RMS), Syllabus plus,
Operating Officer. Waiver of Union Representation. All HR forms can be found on the UCT Administrative forms website. Motivation for ‘Exceeds’ Award
For any Major UCT space
Staff parking application
you need to change a cost element/GL or a fund. evaluated and graded. When applying for training of
supplementary information to apply for the Deferred Examination (DE). when
Creative Works Award &
Completed annually by each
customer outside UCT. additional vehicle. UCT eProcurement vendors. Use to request a quotation
(If more than 20 workers are included in the proposed Work-Share Plan, press
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